Vendor & Cost Control Specialist - Temporary - #100786


Date: 16/08/2022
City: Al Muharraq, Muharraq
Contract type: Full time

Would you like to become part of the world's most international company in the world?

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our "Insanely Customer Centric" Team and become a Certified International Specialist!

Job Overview

Vendor Control (approvals, updates, performance review), liaise with Airline Materials Manager and Quality for approvals. AP Representative, review Stores & invoices and liaise with Finance, Manual updates and General Office administration when required, participate in the Airline Materials day-to-day operations when required.

Main Responsibilities

  • Update vendor data in TRAX including addresses, contact numbers, approval status and category, maintain records, report & monitor vendor performance.
  • Initiate and follow up Vendor Evaluation Audits conducted in accordance with company requirements for DHL Aviation vendors
  • Initiate and follow up Vendor Evaluation Audits conducted in accordance with company
  • requirements for DHL Air vendors
  • Communicate with Vendors on Quality (approvals and updates)and Financial issues (invoices, statement of accounts and payments notifications)
  • Crosscheck receipt of material, repair and services to clear invoices for payment approvals.
  • Review all invoices, make sure that the prices are matching with the order or agreement terms and dispute any differences.
  • Coordinate pre-payments to new vendors to expedite shipping of AOG parts in the quickest possible time.
  • Escalate payments with Finance when needed to get materials ship ASAP from accounts that do not have preapproved payment terms.
  • Apply for credit terms with new suppliers and maintain good creditworthiness with existing suppliers.
  • Monthly review of shipping and freight accounts. Match with the agreed-upon rates/quotations and recharge accordingly.
  • Prepare monthly report using PowerPoint for the Stores Department.
  • Participate in the day to day operations when required.
  • General office administration when required.
  • Participation in cross-functional projects/initiatives
  • Help conduct vendor audits in a timely manner, remove bottlenecks in payment against received material and services, patch communication gaps wherever they occur within the department; between Stores and other departments, and; between Stores and vendors.
  • Recommend for activation and de-activation of vendors.
  • Plan audit follow ups against given timeline and expiry dates. Clear invoices according to the CRISP process and expedite resolutions of disputes. Administrative resource planning
  • Any other duties as directed by the Airline Materials Manager

Education & Experience Qualifications

  • 3-5 years preferred experience in the aviation field
  • BSc/Diploma in Business Administration or related field.
  • Good communication skills
  • Very good English language command.
  • Well versed in Microsoft Outlook, Excel, Word and TRAX (preferred)
  • Document management skills
  • Exposure to international business scenario
  • Ability to meet objectives without supervision
  • Team player

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