Office Manager - #39011


Date: 23/11/2021
City: Manama, Manama
Contract type: Full time

About Calo

Launched in Bahrain in November of 2019, Calo is on a mission to make healthy easy. We’re a team of dedicated people driving this mission by providing better, faster, and cheaper ways to access food through technology.

Where this role fits in our mission

With our team growing and office space expanding, we need an empathic, organized office manager who can help lead the efforts of taking care of our working environment and ensure all our team members are comfortable.

What you’ll be working on

  • Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment purchasing, furnishing,
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with the people team to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate the office equipment for employees
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Managing Calo’s employees' food program
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Assist in planning in-house or off-site activities, like parties, celebrations and conferences

Ideal candidate

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Excellent time management skills and ability to multitask and prioritize work
  • A creative mind with an ability to suggest improvements
  • Outstanding communication, presentation and leadership skills
  • Genuine interest in people well-being


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